Regulations for Students

1. Definitions

Note: In applying the University Regulations the principles of natural justice shall be observed at all times and the standard of proof shall be on the balance of probability.

Where it appears to the University that there may be a conflict of interest in the role/s of a member of University staff within any of the University Regulations or Procedures, another member of staff will be nominated to fulfil one of the conflicting roles.  

1.1 Academic year: the year 1 September to 31 August.

1.2 Compulsory module: a module at a specific level which must be taken for a degree to be awarded.

1.3 Co-requisite: a module which is a requirement for a specific degree programme and must be taken in conjunction with another module which is also a requirement. The module must be taken in the same stage but need not necessarily be taken in the same semester.

1.4 Faculty: The University’s primary management unit. There are three Faculties which each operate under the leadership of a Faculty Pro-Vice-Chancellor.

1.5 Financial Default: failure to pay or make appropriate arrangements to pay all tuition fees and/or related charges, as set out in the Schedule of Tuition Fees and Related Charges, due to the University by the relevant deadline will lead to the office responsible for collecting the payment informing Student Services and Systems Office that the student is to be suspended. The suspension will be reported to the Director of Academic and Student Affairs, the relevant School and such other persons as are appropriate.

The Student Services and Systems Office will lift the suspension once it has been advised by Finance that either the required payment has been made, or that the student has agreed appropriate arrangements for payment.

Following suspension, continuing failure to pay, or make appropriate arrangements to pay all tuition fees and/or related charges,  as set out in the Schedule of Tuition Fees and Related Charges, within ten working days will lead to the office responsible for collecting the payment requesting that the relevant Director and the Director of Academic and Student Affairs, in consultation with the relevant School, approve the expulsion of the student.

Non-payment of library fines will be dealt with under the Library regulations.

1.6 Foundation Degree: an employment-related higher education qualification delivered through further education colleges. It is designed primarily to provide close-to-home study opportunities for students who wish to improve their career prospects by acquiring skills in areas of skills shortage.

1.7 Good academic standing: a student who is in good academic standing is one who has satisfactorily completed the assessment requirements for progress to the next level of the course or to graduate. A student will not be deemed to be in good academic standing where they are required to take or redeem performance in modules before proceeding to the next level of the course or graduating. A student not in good academic standing may not proceed to the next stage without the permission of the Board of Examiners.

1.8 Honours Degree: the primary degree programme for which all undergraduate students are normally registered in the first instance. For an Honours degree, eighteen modules (360 credit points) must be taken, and a minimum of six modules (120 credit points) must be at Level 3 or higher.

A joint Honours degree is taken in two subjects which are equally weighted.

A single Honours degree is taken in one subject.

The phrase ‘with Mathematics’ may be added to the name of an Honours degree awarded to a candidate, provided that

i. The candidate fulfils the normal requirements for the degree,

ii.

In partial fulfilment of the requirements for the degree, the candidate achieves 40 CATS credit from either:

  1. AMA1020 Introduction to Calculus and Analysis and AMA1021 Mathematical Modelling 
  2. PMA1020 Numbers, Vectors and Matrices and PMA1021 Mathematical Reasoning

and passes at least one module from those available in Applied Mathematics and Pure Mathematics at Level 2, and passes at least one module from those available in Applied Mathematics and Pure Mathematics at Level 3.

1.9 Level: determines the standard of work required to achieve the objectives of a module. A three year degree normally consists of Levels 1, 2 and 3 modules, with Level 3 being the highest.

1.10 Module: a separately assessed unit of learning.. A module of a value of 1.0 represents one-sixth of the effort in a stage (normally 20 CATS points, see Study Regulations for Undergraduate Programmes 1.1 / Study Regulations for Postgraduate Programmes 1.1). References to ‘module’ in these regulations are deemed to cover an equivalent course of study in a degree programme which does not follow a modular structure.  The details of each module including the prerequisites or co-requisites are set out in the online Qsis course catalogue.

1.11 Module value: allowed module values are 0.5 (half module); 1.0 (module); 1.5; 2.0 (double module). Dissertations on Master's programmes may have a value of 3.0 or greater. In the regulations, references to a ‘module’ or ‘modules’ mean modules with a value of 1.0.

1.12 Ordinary degree: a primary degree programme offered to students who do not wish to proceed on an honours programme or who are required to transfer out of the honours programme by the Board of Examiners. For an Ordinary degree to be awarded, a minimum of nine of the modules must be above Level 1 (See Study Regulations for Undergraduate Programmes 1.2.3).

1.13 Programme: the particular combination of modules which leads to a specific degree, diploma or certificate.

1.14 Prerequisite: a module which must be passed before a student will be permitted to register for another specified module.

1.15 Registration: the act of enrolment as a member of the University to begin a scheme of study leading to a degree of the University.

1.16 Re-sit: a supplementary examination/assessment to be taken by students who have not been successful in a previous attempt.

1.17 School: There are 15 Schools which each operate under the leadership of a Head of School.  References to Schools and Heads of School are deemed to cover the Institute of Professional Legal Studies, Institute of Theology, The Senator George J Mitchell Institute for Global Peace, Security and Justice, St Mary’s University College and Stranmillis University College, and their Directors/Principals.  Likewise references to School arrangements, for example, for Boards of Examiners, are deemed to cover the equivalent arrangements in these Institutes and University Colleges.

1.18 Stage: registration for a full-time degree occurs in stages with each stage being equivalent to 6 modules (120 credit points). Stage one is the normal point of entry for a three-year degree. The period between entry to one stage and the next for a full-time student will normally be one year.

1.19 Student:

  1. Registered students fall into three categories: undergraduate, postgraduate taught and postgraduate research. A sabbatical officer of the Students’ Union is considered as a student, but is not a registered student. All other persons must be currently registered students to access the facilities which the University makes available to students, and to fall within the remit of the University’s Regulations for Students;
  2. An undergraduate student is a person registered on a programme which would normally be expected to lead to an undergraduate award of the University. Such a person is deemed to become a registered student at the point at which initial registration is completed. Such a person is deemed to no longer be a registered student once the Board of Examiners has approved the award of the degree. Undergraduate awards are deemed to be conferred upon the publication of the decision of the Board of Examiners;
  3. A postgraduate taught student is a person registered on a programme which would normally be expected to lead to a postgraduate taught award of the University. Such a person is deemed to become a registered student at the point at which initial registration is completed. Such a person is deemed to no longer be a registered student once the Board of Examiners has approved the award of the degree.  Postgraduate taught awards are deemed to be conferred upon the publication of the decision of the Board of Examiners;
  4. A postgraduate research student is a person registered on a research degree programme which would normally be expected to lead to an award of the University. Such a person is deemed to become a registered student at the point at which initial registration is completed. Such a person is deemed no longer to be a registered student at the point at which the approved (hard-bound) thesis is submitted to the University. Postgraduate research awards are deemed to be conferred upon the submission of the approved (hard-bound) thesis to the University;
  5. A full-time undergraduate student means a student who takes five or more modules (100 credit points or more) in an academic year (normally the equivalent of three modules in each semester);
  6. A part-time undergraduate student means a student who takes fewer than five modules (100 credit points) in an academic year;
  7. An occasional student means a student who may not earn credit but who is permitted to attend classes subject to the approval of the academic staff involved and on payment of an appropriate fee. Such a student will not undergo any form of assessment for credit, and will not be issued with an examination card;
  8. A Credit Earning Non Graduating student means a student who enrols on module(s) in order to earn credits but will not receive a Queen’s award;
  9. An external student means a student who is registered on a programme at Queen’s but is completing studies/research through a distance learning mode of study and is not in regular attendance at the University;
  10. A collaborative research student means a student who is registered for a Queen’s research degree programme but is completing research in collaboration with other institutions under joint supervision at both locations;
  11. The fee status of a student is determined in line with the procedure described in the Student Finance Framework;
  12. A student may apply to withdraw voluntarily from their programme on a temporary basis, subject to consultation with an Adviser of Studies and the approval of the relevant School. A student may be directed to withdraw temporarily by a Chair of the Board of Examiners (see Study Regulations for Undergraduate Programmes 1.3.10 / Study Regulations for Postgraduate Taught Programmes 1.2.1), Central Student Appeals Committee (CSAC), School Postgraduate Research Committee (SPRC), Occupational Health Service, Fitness to Practise Panel or Fitness to Study Panel. Registration (and student status) normally ceases at midnight on the date of withdrawal. A period of temporary withdrawal may not exceed one academic year. Retrospective withdrawal is not permitted unless approved by the Director of Academic and Student Affairs.
    Although still registered as a student (ie not having given up their place on a course), persons who have temporarily withdrawn are not considered to be active students of the University and therefore have no right to avail of University services unless this is expressly stated in a letter from the appropriate University authority which stipulates the person’s status and entitlements, including insurance status if appropriate. The cumulative limit on periods of temporary withdrawal is two years, after which the person must apply for re-admission;
  13. A student may be required to permanently withdraw from the University for academic reasons by a Board of Examiners, School Postgraduate Research Committee or Academic Offences Committee. Registration normally ceases at midnight on the date of permanent withdrawal. Students who have been required to withdraw from the University must apply to the University’s Admissions and Access Service should they subsequently wish to re-register. Failure to disclose a previous requirement to withdraw may lead to the withdrawal of any offer of admission or dismissal from the University. Students who have been required to withdraw from the University must spend at least two semesters away from the University before they can be re-admitted. In all cases a School has the right to refuse a student permission to re-register.
  14. A student will be presumed withdrawn if they do not re-register within the normal registration period, or are absent from a semester without prior approval for a period of 10 working days. If the person fails to respond to a letter from the University seeking clarification of their status within 10 working days, they will be re-classified as withdrawn. Persons who are presumed withdrawn are no longer students of the University and lose all rights and privileges associated with student status;
  15. Student suspension is the prohibition on attendance at or access to University facilities and on any participation in University activities; but it may be subject to qualification, such as permission to attend for the purpose of an examination. Students under suspension will not be eligible to enrol or graduate;
  16. Student exclusion is the selective restriction on attendance at or access to the University or prohibition on exercising the functions or duties of any office or committee membership in the University or the Students’ Union, the exact details to be specified in writing.
  17. Student expulsion is the removal of student status from a student as a penalty of the Conduct Regulations of the University ) or from continued financial default (see above Regulations for Students 1.5).  Student status will cease from midnight of the date the decision has been made by the relevant person/authoritative body and the student will lose all rights and privileges associated with student status.
  18. A graduand is an individual who has successfully completed a programme of study and is qualified to graduate. A graduand is not a registered student.

1.20 Taught Academic Year: the taught academic year comprises of 30 weeks. For undergraduate programmes, the taught academic year is normally divided into two teaching periods each of twelve weeks duration, an assessment period of three weeks duration and a student development period of three weeks duration. For postgraduate programmes, the taught academic year is normally divided into two semesters, each of fifteen weeks duration. 

1.21 Working day: a day when the University is open. This does not include Saturdays, Sundays and public holidays.


2-3 Undergraduate Students

 

2. Entrance Requirements and Admissions Procedures

2.1 Regulations

Applicants for admission to the University who desire to proceed to a primary degree or diploma shall be required to fulfil:

  1. The General Entrance Requirement (www.qub.ac.uk/ado), and
  2. The course requirement(s) (www.qub.ac.uk/Study/Course-Finder/UG/).

2.2 Admissions Policy

Prospective students should also refer to the Undergraduate Admissions Policy.

2.3 Application for Admission 

Application for admission to full-time undergraduate and foundation degree courses should normally be made through the Universities and Colleges Admissions Service (UCAS).

Details of the UCAS application procedure are given on the UCAS website. Applicants are advised to discuss their application for admission with their parents, principal or careers adviser, as appropriate.

2.4 Students with disabilities

As outlined in the Student Disability Policy, Queen’s University Belfast is committed to a policy of equal opportunity to Higher Education and seeks to ensure that disabled students have equitable access to all aspects of university life.

In outlining this commitment, the University will take all reasonable steps to ensure that students with a disability or long term condition can benefit from the full range of academic, cultural and social activities that the University offers.

Queen’s University Belfast will be guided by the Special Educational Needs and Disability (Northern Ireland) Order 2005 and Section 75 of the Northern Ireland Act 1998.

The Student Disability Policy provides a comprehensive overview of the range of reasonable adjustments available and guidance on academic issues such as recording of lectures, retrospective marking and alternative forms of assessment.

Further details on the range of services available can be obtained from the University’s website http://www.qub.ac.uk/sgc/disability.

Contact details:

Disability Services
Student Guidance Centre
Queen’s University Belfast
University Road
Belfast BT7 1NN

Tel: (028) 9097 5250 Fax: (028) 9097 2828

E-mail: disability.office@qub.ac.uk

2.5 Regulations concerning admission of applicants who have a criminal record

For information regarding admission of applicants who have a criminal record, see the Undergraduate Admissions Policy.

2.6 Admissions Appeals and Complaints procedure

For information regarding the University’s Admissions Appeals and Complaints procedure, see the Undergraduate Admissions Policy.

2.7 Registration of entrance qualifications

Applicants who have been accepted for admission to the University will be instructed about the arrangements for verification of their entrance qualifications. Original qualification certificates or a certified copy (and official translations in English if necessary) will be required, if results are not received, by the University, direct from UCAS. They will also be asked to produce photographic proof of identification (passport or driving licence) or, in the case of international students, a passport and visa information. Full information is provided with the Welcome Pack supplied to new undergraduate students.

2.8 Enrolment for classes

Students will normally enrol at the start of the academic year for all the modules which they wish to study for credit in that year. Students must obtain the approval of their Adviser of Studies for their choice of modules and shall not normally be permitted to enrol for a module unless they have satisfied the prerequisites and/or co-requisites for that module. The details of the modules required for general honours and particular specialist degrees (‘Programmes’) can be found on the Queen’s Student Information System (Qsis)

3. Fees for Undergraduate Students

Tuition Fees are approved by the University’s Planning and Finance Committee, under delegated authority from Senate.

The University reviews its tuition fees and related charges annually, with details of the fees/charges provided in the Tuition Fees and Related Charges Schedule for the relevant academic year.  

The University’s financial terms and conditions, relating to the payment of tuition fees and related charges are detailed in the Student Finance Framework.


2-3 Postgraduate Students

 

2.    Entrance Requirements and Admissions Procedures

Prospective students should refer to the Postgraduate Admissions Policy for information on entrance requirements and admission procedures. 

2.1 Students with disabilities

As outlined in the Student Disability Policy, Queen’s University Belfast is committed to a policy of equal opportunity to Higher Education and seeks to ensure that disabled students have equitable access to all aspects of university life.

In outlining this commitment, the University will take all reasonable steps to ensure that disabled students can benefit from the full range of academic, cultural and social activities that the University offers to non disabled students.

The University also endorses the social model of disability, thereby not focusing on the individual’s disability or medical condition, but instead identifying the impact of disability in the structural, organisational, physical and attitudinal barriers that prohibit disabled students from achieving equality of opportunity.

Queen’s University Belfast will be guided by the Special Educational Needs and Disability Order 2005, QAA Code of Practice: Disabled Students 2010 and Section 75.

The Student Disability Policy provides a comprehensive overview of the range of reasonable adjustments available and guidance on academic issues such as recording of lectures, retrospective marking and alternative forms of assessment.

Further details on the range of services available can be obtained from the University’s web site http://www.qub.ac.uk/sgc/disability.

Contact details:

Disability Services
Student Guidance Centre
Queen’s University Belfast
University Road
Belfast BT7 1NN

Tel: (028) 9097 5250 Fax: (028) 9097 2828  

E-mail: disability.office@qub.ac.uk  

2.2 Regulations concerning admission of applicants who have a criminal record

For information regarding admission of applicants who have a criminal record see the Postgraduate Admissions Policy.

2.3 Admissions Appeals and Complaints procedure

For information regarding the University’s Admissions Appeals and Complaints Procedure see the Postgraduate Admissions Policy.

2.4 Registration of entrance qualifications

All applicants who have accepted an unconditional offer of a place to undertake either a Postgraduate Taught course or Research programme of study are required to bring their original qualification certificates or a certified copy (and official translations in English if necessary) when they first register as a postgraduate student at the University. They will also be asked to produce photographic proof of identification (passport or driving licence) or, in the case of international students, a passport and visa information. Full information is provided with the Welcome Pack supplied to new postgraduate students.

2.5 Enrolment for classes

Students will normally enrol at the start of the academic year for all the modules which they wish to study for credit in that year. Students must obtain the approval of their Adviser of Studies for their choice of modules and shall not normally be permitted to enrol for a module unless they have satisfied the prerequisites and/or co-requisites for that module. The details of the modules required for general honours and particular specialist degrees (‘Programmes’) can be found on the Queen’s Student Information System (Qsis).

3. Fees and Funding for Postgraduate Students

3.1 Fee Information

Tuition Fees are approved by the University’s Planning and Finance Committee, under delegated authority from Senate.

The University reviews its tuition fees and related charges annually, with details of the fees/charges provided in the Tuition Fees and Related Charges Schedule for the relevant academic year. 

The University’s financial terms and conditions, relating to the payment of tuition fees and related charges are detailed in the Student Finance Framework.

3.2. Postgraduate Awards

3.2.1 It should be noted that an offer of admission does not constitute an offer of financial support. Candidates who are not in receipt of financial support should, before embarking on a course of study, ensure that they are fully aware of the financial commitments and that they have the necessary resources to cover fees and maintenance for the duration of their study.

3.2.2 Postgraduate funding is limited and competitive. There is intense competition for awards and candidates should not assume that because a course is eligible for funding awards will be available for all students admitted to the course.

Postgraduate Awards Office administers the major sources of postgraduate funding available to the University which can be found at http://www.qub.ac.uk/sites/graduateschool/PostgraduateFunding/

3.2.3 Candidates who have been awarded a studentship must have official, final results of all qualifications to be used to meet the funding body’s minimum academic requirements before the start of the studentship.  The required academic qualification is a first or upper second class honours degree from a university in the United Kingdom or Ireland, or qualifications and experience considered by the University as equivalent to this standard.  In exceptional circumstances a lower second class honours degree and a Master’s degree with an overall average of at least 60% in a relevant subject from a university in the United Kingdom or Ireland may be considered equivalent to the required academic standard for DfE PhD studentships.


4. General Regulations for all University Courses

4.1 All students are subject to the regulations of the Senate and the Academic Council. Copies of these are available from offices throughout the University including Academic Affairs, Student Services and Systems, School Offices, the Library and the Students’ Union.

4.2 Enrolment and Registration is the act of becoming an official member (student) of the University to begin a scheme of study leading to a degree, diploma or certificate of the University.

4.3 Only persons who have satisfied the entrance requirements of the University and who have produced such evidence of good character, as may from time to time be prescribed, may be permitted to become an official member of the University.

4.4 Only persons who have fully completed Enrolment and Registration with the University may be permitted to begin a programme of study leading to a degree, diploma, or certificate of the University.

4.5 No credit will be given for attendance at any course until Enrolment and Registration has been completed.

4.6 Every person on signing up to officially become a student of the University makes the following undertaking:

‘I do hereby promise that I will conform to the Statutes of the University and to all Regulations, Rules and Policies, including the Student Charter.’

Prospective students should be aware of this obligation before deciding to accept the offer of a place.

4.7 All returning students must complete the Enrolment and Registration Wizard before the first day of semester 1 each academic year.  No access to University facilities such as Queen’s Online, resources, Student Loan Company loans, etc, will be authorised until all steps of the Wizard have been completed.  Students who have not completed allsteps of the Wizard before the end of the fourth week of semester will be withdrawn from the University, and will be charged £50 to be re-admitted to the University.

4.8 Students subject to UK immigration control must demonstrate in each academic year of study that they have appropriate immigration status in order to be eligible to enrol or register. By completing enrolment and registration, the student confirms that they will abide by the terms of their visa conditions, Tier 4 compliance requirements (if applicable) and relevant UK Home Office rules. Any breach may result in the University withdrawing sponsorship and therefore termination of registration at the University

4.9 Full-time students are required to be in attendance at the University during the 30 weeks of the taught academic year and whatever additional time is required by the programme of study for which they are registered. Students may normally be absent from the University during these periods only where they have permission from their Adviser of Studies or supervisor or in cases of illness or emergency or where there are exceptional circumstances (see Study Regulations for Undergraduate Programmes 1.3.14-1.3.17 / Study Regulations for Postgraduate Taught Programmes 1.2.10-1.2.13 and Other Regulations 4.1), including academic flexibility for approved elite athletes.

4.10 Students are expected to attend all scheduled sessions and other forms of instruction as defined by the programme of study and all scheduled examinations. Specific attendance requirements, including explicit attendance thresholds, will be stated by the School.

4.11 Students may be summoned for jury service during their time at the University. However, a prolonged period of jury service may be incompatible with full-time study, particularly when continuous assessment is a feature of the course. Students who are summoned for jury service must contact their Adviser of Studies to discuss the impact of this on their course.

Students may seek excusal from jury service by contacting Student Registry Services, Level 1, Student Guidance Centre, which will normally provide a letter in support of a request for excusal. A Jury Summons form must be presented to Student Registry Services before the letter is produced.  Students seeking an excusal must contact Student Registry Services and the relevant Court’s Office at the earliest opportunity, i.e. before the jury selection process begins. However, excusal is not a right and each application will be reviewed on its merits by the relevant Court’s Office.

4.12 Students are responsible for maintaining the accuracy of their personal details, including their addresses, either on the Queen’s Student Information System (Qsis) or by informing Student Services and Systems in writing. Mail or messages sent at any time to a student’s postal address, or, during teaching periods, to a student’s University e-mail address, will be considered as sufficient to discharge the University’s obligation to give due notice.

4.13 Students normally may only be registered for one degree, diploma or certificate at any time except where a School’s regulations provide for simultaneous registration. However, provided they have the permission of their Adviser of Studies, students registered in any School may register for Open Learning courses in the School of Social Sciences, Education and Social Work or for language courses in the Language Centre (on payment of the appropriate fee).

Students may also attend lectures, tutorials and practicals in any School provided they have the consent of the lecturer concerned and the Head of the School in which the subject is taught. Such casual attendance shall not count towards any degree, diploma or certificate and, accordingly, no fee shall be payable. Part-time students may register for other courses provided they have the permission of their Adviser of Studies.

All other students who are not registered for a degree or other qualification, but who are taking courses for credit purposes, will only be eligible for credit if they register with the required entrance qualifications and pay the appropriate fee. Credit-earning students are required to undergo assessment and will be classified as full-time or part-time but not ‘occasional’ students.

4.14 Students registered full-time for a qualification of this University must not be registered at another university (unless permitted in an approved Memorandum of Agreement) without the permission of the Head of School and their Adviser of Studies. Full-time students must not be substantially employed during the required period of attendance at the University.

4.15 Students who withdraw voluntarily or who are presumed by their School to have withdrawn must obtain the approval of the Head of School before re-registration on the same programme of study. Re-registration is not guaranteed.  

4.16 Students may be judged unfit for entry to a profession on a number of grounds, including physical or mental health problems likely to impair fitness to practise, criminal conduct or other serious misconduct, including conduct which has been subject to a disciplinary procedure by the University (see Fitness to Practise Procedure).

4.17 Subject to the regulations covering students holding sabbatical office in the Students’ Union, such students must continue to register during their tenure of office unless they have completed their studies. They are, however, entitled to exemption from attendance at courses and classes and from examinations, and to remission of fees. The entitlement may be held for a maximum of three terms of office, which may be continuous, and is subject to the student being in good academic standing (see Regulations for Students 1.7).

4.18 Persons who are subject to a police investigation and/or who are subject to pre-charge, police or court bail conditions which have an impact on their ability to attend campus or carry out study or who acquire a relevant item on a criminal record (see Conduct Regulations Section 9) after the date of admission to the University and before graduation must inform the Director of Academic and Student Affairs in writing within two working days of becoming aware of the investigation. The Director of Academic and Student Affairs may consult with senior colleagues and/or other appropriate persons and will, where appropriate, invoke the University’s Conduct Regulations. Disclosure is for the purpose of assessing the risk of harm or injury to other students, staff, visitors or other users of University facilities or to its reputation.  Persons who have interrupted their studies as a consequence of a custodial sentence must apply for re-admission (see Undergraduate Admissions Policy Annex 4).

4.19 It may be a condition for the continued tenure of any University fellowship, studentship, scholarship, exhibition or other prize that the student makes satisfactory progress.

4.20 For all forms of coursework and examinations within a module, the language of instruction will also be the language in which it will be assessed, unless explicitly stated to the contrary.

4.21 The University is not responsible for students’ personal belongings even where they have been deposited in facilities provided by the University.

4.22 Where a revision class is provided by a School, it should cover all aspects of the module content.  Information from this module overview lecture should be provided online for students to access.  Where further lectures are provided before a re-sit of a module, these should be re-runs of the module overview lecture with information made available online.


5.   Graduation

5.1 Summer graduation ceremonies are traditionally held at the end of June/beginning of July and winter graduation ceremonies are held in December of each academic year.  

All persons qualified to graduate are required to register online through the Queen’s Student Information System (Qsis) by the graduation registration deadline otherwise they may not appear in the graduation list or they will be graduated in absentia.

All Graduands wear the gown and hood of the appropriate degree. 

5.2 The graduation fee for all degrees is reviewed annually by the University’s Planning and Finance Committee and is published with ceremony details on the Queen's University website in November and March.

5.3 The graduation fee for Diploma in Nursing Studies/Sciences includes an additional charge to cover the cost of the official nursing badge.

5.4 Graduands may graduate in absentia by registering online through Qsis and paying an administration fee. Applications to defer graduation must be received by the graduation registration deadline.

5.5 Graduates are statutory members of Convocation, which elects the Chancellor of the University and five members of the Senate of the University, and may discuss and pronounce an opinion on any matter whatsoever relating to the University.

5.6 Graduates details included on the parchment will reflect the information contained in Qsis.  It is the responsibility of potential graduands to ensure that this information is up to date.

 5.7 A graduate whose parchment has been damaged or destroyed may, on producing satisfactory evidence, obtain a duplicate upon payment of an administration fee.