The University is required by law to comply with both the Freedom of Information (FOI) Act 2000 and the Data Protection (DP) Act 1998. To support compliance in these areas, the University has developed a comprehensive range of FOI and DP Policies and Procedures – these are available through the Registrar’s Office website at: http://www.qub.ac.uk/home/RegistrarsOffice/InformationComplianceUnit/
Under the legislation, the University must ensure that its staff are provided with training on FOI and DP and its obligations. As a data controller, the University is also required to take appropriate organisational measures to protect against the unlawful or unauthorised processing of personal data – such organisational measures include the provision of training and awareness-raising for staff. It is, therefore, vitally important that all members of staff are aware of the requirements of the two Acts and the need to take personal responsibility for the handling of all information in their care.
To address this, an online FOI and DP training programme has been developed, aimed at improving staff awareness of both FOI and DP, and at reinforcing the University’s statutory obligations. The programme has two modules – one on FOI and one on DP. Both modules are followed by a short test, designed to gauge understanding of the legislation and the practical issues involved in its application. The test may be undertaken as many times as required to reinforce learning and to allow the pass mark of 100% to be achieved. In total, both modules will take approximately one hour to complete.
As a member of University staff, you have two specific responsibilities in this area - these are set out below:
(i) You should ensure that you are familiar with the FOI and DP Policies and Procedures, accessed through the Registrar’s Office website;
(ii) You are required to complete both modules of the online training programme, attaining 100% in each test. The modules are accessible under “Services” – “Other” – “Online Training” in Queen’s Online – https://home.qol.qub.ac.uk.
Any queries in relation to the FOI and DP Policies and Procedures, or the related training, should be directed to Amanda Aicken in the Registrar’s Office, on 028 9097 2506, or by email to firstname.lastname@example.org.
Completing both programmes is mandatory and it is the responsibility of all staff to undertake this training over the course of the next 12 months.