Trusted Research
Trusted Research aims to support the integrity of the system of international research collaboration, which is vital to the continued success of the UK’s research and innovation sector.
Trusted Research is particularly relevant to staff and students working in:
- STEM subjects
- Dual-use technologies
- Emerging technologies and/or
- Commercially sensitive research areas.
The principles of Trusted Research apply equally to formal and informal collaborations, funded and non-funded partnerships.
In Summary Trusted Research
- Outlines the potential risks to UK research and innovation
- Assists researchers, UK universities and industry partners to have confidence in international collaboration and make informed decisions around potential risks.
- Explains how to protect research and staff from potential theft, misuse or exploitation.
National Protective Security Authority (NPSA) have created a specific guidance for academia in relation to Trusted Research. This guidance can be accessed via this link. To protect your research/international partnerships you must consider the following:
Know your Partner
Undertaking due diligence on potential partners is critical to identifying potential risks and making an informed decision based on this knowledge. Due diligence activities undertaken should include:
- Review of UK and international sanctions lists (e.g. EU and US)
- Review of adverse media
- Reviewing partner’s online presence, including social media (This may provide information on beneficial ownership, current and past collaborators and current/past projects/outputs)
Questions that you should assess during your due diligence review include:
- Is your partner affiliated with any foreign military/intelligence/defence services?
- Does the potential collaboration/activity involve any conflict of interest? (E.g. Any existing contracts and/or relationships which could restrict your potential activities.)
- Could the partner be vulnerable to coercion by third parties? (Be aware of the local jurisdiction that your partner operates within.)
- Did you discover anything during your due diligence that does not align with what your partner has communicated to you?
Know Your Research
To make informed decisions, including implementation of mitigations where necessary, it is fundamental that the researcher critically assesses their research by considering the questions below.
- Are there any potential military or dual-use applications for your research?
- Are there any potential unethical applications for your research?
- Have you considered data access control measures?
- Have you considered IP protection for your research?
To assist in consideration of data access, the below points may be helpful.
- Is research data segregated? i.e. there is appropriate separation between research programmes/projects, both physically and online.
- Is access given to only those that have a valid reason to access the data?
- Are access logs and unsuccessful access attempts monitored? e.g. Is data being accessed at unusual times?
- If sharing information with your partners, are their systems suitably robust and secure to ensure protection of your data?
Further information and advice on cyber security can be obtained from the University’s Cyber Security department.
Know Your Legislation
It is important to ensure that you are aware of your legal requirements.
This awareness of legal obligations may include consideration of:
- Export Controls (UK and international)
- Academic Technology Approval Scheme (ATAS)
- Data Protection/GDPR
- National Security & Investment Act
- Sanctions
- Compliance in foreign jurisdictions (i.e. with the legislation of your partners’ countries.
Failure to Consider Trusted Research Agenda
Failure to consider this important government led agenda can result in potential risk to the following:
- People: staff, students and researchers (Potential reputation and legal damages).
- Compromise/theft of research data including pre-publication and proprietary
- Protection of source code, prototypes, technical plans etc.
- Unauthorised network access
- Uncontrolled access to laboratory equipment and software
- Access to confidential information/documents
- Financial loss to individual researchers and institutions
- Reputation of individuals and institutions.
- Criminal prosecutions (individual and/or institutional)
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Advice When Travelling for Business or Research Purpose
For academics who are involved in international research, travel is an essential part of their role e.g. attendance at meetings/conferences, fieldwork or visits to overseas academic institutions.
In preparation for any overseas travel, the following should be considered:
- What is the Foreign and Commonwealth Office advice for the country you are travelling to?
- Be aware of the local laws and customs of any country you intend to visit, including their attitude to academic freedom.
- Think carefully about the information that you intend to share or present whilst there, including via formal and informal means.
- Be clear on the areas of research that you can, and cannot, talk about whilst outside the UK.
- What are taking with you, in terms or technology (data) on your laptop/phone or in physical documents? Do you need to take all this with you? If so, do you need any export control license to export this outside of the UK?
- Ensure that acceptance of any payments for attendance does not create a conflict of interest or result in a breach of any external contract or University policy.
- Compliance with any University policies or procedures associated with travel.
Should you be the subject of any suspicious approaches whilst abroad, or upon your return from a Trusted Research security perspective, please report your concern to trustedpartnerships@qub.ac.uk upon your return to the University.
Prior to international travel, it is highly recommended to review the comprehensive National Protective Security Authority (NPSA) guidance produced for academics in relation to overseas travel. This document can be accessed via this link.
- Case Studies and Links to Further Guidance
Universities UK has published several case studies as examples of how universities are managing risks in internationalisation.
Further advice on Trusted Research can be sought from the Research Governance, Ethics and Integrity office: email trustedpartnerships@qub.ac.uk.
External sources of information and guidance, from UK government and other bodies, include:
- Universities UK: managing risks in internationalisation: security related issues
- UUK & British Council: Managing risk and developing responsible transnational education (TNE) partnerships
- NPSA: trusted research guidance for academia and industry
- NPSA: secure innovation: guidance for emerging technology sector
- NPSA Trusted Research: Countries and Conferences Guide
- NPSA Trusted Research: Campaign Materials
- Export Control Joint Unit: guidance on export controls applying to academic research
- Export Control – Case Studies
- NSI Act: guidance for the higher education and research-intensive sectors
- Contact Details
Should you have any queries regarding Trusted Research, please email trustedpartnerships@qub.ac.uk