Self - Assessment

Why must a panel evaluate tenders accurately and with integrity?

What characteristics must the panel demonstrate to ensure there is integrity in the evaluation process?

Tenderer identity and tender documentation must be treated as strictly confidential. Panel members must not discuss the process with anyone other than the panel members involved and the Procurement Office. Perceived, potential and actual conflicts of interest can damage the integrity of the process – panel members must not accept any gifts or hospitality from tenderers and must declare interests. Transparency – in processes and decisions; panel members must keep clear notes for decisions as these may be required by third parties and the Courts Equal treatment and non-discrimination – all tenderers must be treated equally Proportionality – all decisions must be proportionate and mutual recognition must be given e.g. equal validity to qualifications and standards from other countries

Identify the ideal panel make up:

1 2 3 or more

Which one of following statements is false?

Panel members – individually evaluate each tender and record comments. Procurement – conduct a check against minimum criteria, guide the panel through the process but don't manage supplier communications. Requirement owner – Determines which panel member will score what and is the final decision maker.

Using the checklist select all of the things panel members must do in advance of a panel consensus meeting:

Review and have to hand the evaluation criteria and the scoring rationale that was released to the tenderers. When the invitation to tender closes ensure you have access to view the tenders and have a copy of the excel sheet to record your comments before you meet with the rest of the panel. Individually assess the strengths and then the weaknesses of the tender submission against the published criteria and record these on the excel sheet you have been provided with, revisit the first Tender that you make comments on. Ask the Procurement Office if you have questions. Allow enough time in your calendar for reading tenders, recording your comments and the tender evaluation consensus meeting.

Accurately identify the benefits of correctly recording comments:

Finance Directorate

Self - Assessment

Evaluating Tenders