Microsoft Teams Town Halls

Introduction to Microsoft Teams Town Halls (previously Live Events)

Teams Town Hall is a virtual event experience that replaces Teams Live Events for large broadcast events to internal/external audiences.

Teams Live Events (TLE) will remain in support by Microsoft, however, QUB will transition over to organising Town Halls as its first option.

Teams Town Hall is a feature within Microsoft Teams that enables staff to produce and broadcast events to a large online audience up to 10,000. The event can broadcast to a specific invited internal group, anyone within the organisation or a public audience as attendees can watch via a URL link and do not have to log in.

Features:

Events can be public or private to the organisation
Audience participation is via Q&A (no audience audio or video input)
Presenter screen sharing
Automated Event recording
Up to 30 hours duration for a single event
Up to 7 presenters onscreen (previously 1 in TLE)
Live and downloadable closed captioning and transcript
Post Event attendee engagement report

Restrictions:

The maximum audience size is 10,000 (compared to 1,000 for a Teams Meeting)
The maximum number of concurrent Town Hall/Live Events is 15 (therefore all bookings need to be managed by Digital & Information Services)

Getting Started

Due to the limitation of a maximum of 15 concurrent Teams Town Halls/Live Events, new events can only be setup on completion of the "Request to Host a Teams Live Event form"

* PLEASE SUBMIT YOUR TEAMS LIVE EVENT REQUEST FORM AT LEAST 2 WEEKS BEFORE THE PROPOSED DATE OF YOUR EVENT. ANY REQUESTS SUBMITTED WITH SHORTER LEAD TIME CANNOT BE GUARANTEED! *

You will be asked to provide the following:
- Title and description of your event
- Date, start time and end time (Max 4 hours for TLE, 30 hours for Town Hall)
- Email address of your Producer(s) and Presenter(s)
- Audience - Module Group, Organisation wide or Public
- The date and time for a practice event if required (Recommended)