A standard Visiting Scholar Nomination Form should be submitted for the conferral and renewal of this Visiting Title. 

Download the nomination form here: Visiting Scholar Nomination Form

For further information contact the School

1. Potential applicants submit applications nominations on the standard Visiting Scholar form to the relevant School.
   1. The form must be signed by the Head of School (or the Centre Director within the School of Medicine, Dentistry and Biomedical Sciences) and relevant accompanying documentation provided as appropriate (copy of passport/visa). 
   2. Schools should advise nominees about use of the personal data contained within the nomination form and provide the nominee with a copy of the relevant Privacy Notice. 
   3. The nomination form must be submitted at least two weeks in advance of the commencement date of the title.  Retrospective forms will be processed from the date of receipt in Academic Affairs.  Please note this could create issues with visas, employers and insurance.
2. The Secretary of the Honorary Titles Committee checks the nomination forms as they are received to ensure that the Visiting Scholar form has been used and is in line with the criteria and that the duration for the award is appropriate. The School and nominee are required to confirm that they are satisfied with the arrangement to undertake research duties with no payment where a nominee is self-funded.
3. If the nominee is a Non-UK/Non-Irish passport holder, the nomination will be sent to International Staff Support for immigration screening.
4. The Academic Technology Approval Scheme (ATAS) is an additional consideration for all international Visiting Scholars (apart from exempt nationalities) who are subject to UK immigration control and are intending to study or research at postgraduate level in certain sensitive subjects. Visiting Scholars in these sensitive subjects must apply for an ATAS certificate before they can study or start research in the UK.
5. Once approval of a new Visiting Scholar nomination is granted:
   1. Academic Affairs issues a document outlining rights and responsibilities, and a letter of acceptance.
   2. The candidate returns a signed copy of the letter accepting the Visiting Scholar Title on stated conditions.
   3. Academic Affairs adds the Visiting Scholar Title holder to the QUB Additional Persons database and, on confirmation of the visitor’s citizenship/visa and ATAS status, provides an identification card to the holder upon collection.
   4. Visiting Scholars are not permitted on campus to undertake their research without confirmation of ATAS clearance
6. Once approval of a renewal nomination for Visiting Scholar is granted:
   1. Academic Affairs updates the Visiting Title holder’s record on the QUB Additional Person database to reflect their new end date.
   2. Academic Affairs then issues a renewal confirmation letter and updated identification card.

 The Secretary of the Honorary Titles Committee reports on Visiting Scholar Titles on a regular basis to the Honorary Titles Committee.

The University has a Privacy Notice in respect of Visiting Titles.