Click on the 'Login to Submit' button and Login using your student email address and your usual University password. You may also be prompted for an additional authentication method.

When you select a new tab (at the bottom of the screen), the contents of that tab are updated.

This tab will display the current scanned event. Verify the event details and hit 'Submit':

This page gives you a list of the last 50 events on which you have been registered as an attendee (latest first):

Postgraduate Research (PGR) students study continuously throughout the academic year.

To maintain compliance with UKVI regulations, you must attend at least one contact point per month, unless you have received prior approval for annual leave from your supervisor and have submitted an Authorised Absence form.

Meeting Requirements:

• All meetings must take place 'In-Person'
• Meetings logged as ‘Virtual’ will not be counted as valid contact points
• Missed contact points will generate for students who log a ‘Virtual’ meeting

Academic Year Duration:
The academic year runs from 1 September - 31 August for all levels.

PGR students must upload their formal meeting records to QSIS monthly, prior to the end of each month so that their engagement is logged.

Please consult the 'QSIS for Research Students' section of the Queen's University website for instructions on how to upload your reports.

Additional Resources:

• Research Student Lifecycle Simulations
• Frequently Asked Questions (FAQs)

If you encounter any difficulties uploading your meeting records to QSIS or mistakenly log an 'In-Person' meeting as 'Virtual', please contact Student System Support at studentsystemsupport@qub.ac.uk.

They will be able to assist you in correcting the record and ensuring your engagement is accurately reflected in the system.

If a sponsored PGR student logs their monthly formal meeting as having taken place 'Virtually' on QSIS instead of ‘In-Person’, this will result in a missed contact point, and they will receive a missed contact point email for that month.

Exception: Off-Campus Study
The only exception to this rule applies when a student is on an approved period of Off-Campus Study.

Off-Campus Study & Virtual Meetings
If a student is undertaking Off-Campus Study, virtual meetings are permitted and will be accepted as valid engagement, as the student is unable to attend in-person meetings on campus through no fault of their own.

To ensure that a virtual meeting logs correctly as a contact point met on your engagement monitoring record, please ensure:

1. Your period of Off-Campus Study has been formally approved by your School of Study
2. Your School has signed off on and submitted a completed Off-Campus Study form to ISS for processing

For further details regarding the Off-Campus Study process, please refer to the relevant section of the Student Route Engagement Monitoring webpage:

• Off-Campus Study
  
• Off-Campus Study form

Sponsored Postgraduate Research (PGR) students are entitled to take 'Annual Leave'. However, to ensure compliance with UKVI regulations, it is essential that this is formally approved and recorded.

If you need to take a period of absence from your studies, please refer to the below important sections of this webpage:

• Authorised Absence (AA)
• Leave of Absence (LOA) - also known as a Temporary Withdrawal from studies

Important Information:

• No missed contact points will be recorded on your engagement monitoring record during an approved period of AA or LOA
• You will not be required to attend supervisor meetings during this period

For guidance on the combined use of Authorised Absence (AA) and Temporary Withdrawal / Leave of Absence (LOA), please refer to: Combined Authorised Absence (AA) plus Leave of Absence (LOA)

Additionally, for information regarding absences during holiday periods, please consult:
Absence from Studies During the Holiday Periods

No, students are not required to schedule meetings or engage with their supervisors whilst on an approved period of Authorised Absence (AA) or a Temporary Withdrawal / Leave of Absence (LOA).

As long as the correct procedures are followed and the necessary approvals are in place, no engagement will be expected during this time.

If your supervisor is unavailable to meet with you in-person across a particular month, please speak to your School of study as a priority to ensure that arrangements are made for you to meet with an alternative academic staff member.

Ensuring this meeting takes place is crucial to fulfilling your engagement monitoring requirements, thereby safeguarding your Student Route visa status and ensuring compliance with UKVI regulations.

Consequences of Missing Contact Points and Required Actions:

If you miss 1 contact point:

• ISS will contact you via email to outline the potential impact on your Student Route visa should you fail to re-engage with your studies
• Your School will also follow up accordingly, prompting you to re-engage with your studies
• ISS will continue to monitor your engagement and send monthly reminders until you successfully re-engage

If you miss 2 or more consecutive contact points:

• Upon reaching 60 days of non-engagement, you will be invited to attend a Student Support Meeting with your School
• If you fail to attend this meeting and do not take steps to re-engage with your studies, you will receive one final opportunity to explain your lack of engagement to ISS before further action is taken

Important Information:

• Once a student misses 60 days due to unauthorised absences we are legally required to report them to UKVI as withdrawn and cease sponsorship of their visa
• If your visa is cancelled, you will be required to leave the UK within approximately 60 days from the date the UKVI report is made. It is therefore imperative that you actively and consistently follow your course of study

Given the serious implications of prolonged non-engagement, it is imperative that you actively and consistently participate in your studies. If you are facing any challenges which are preventing you from engaging, please contact ISS and your School as soon as possible to discuss your situation.

School Contact Details:
Faculties and Schools: https://www.qub.ac.uk/about/Leadership-and-structure/Faculties-and-Schools/ 
School Office Contact Details: https://www.qub.ac.uk/contact/Schoolofficecontactdetails/ 

Immigration Support Service:
International Student Compliance: isscompliance@qub.ac.uk
Immigration Advice: immigration@qub.ac.uk

When you request a Temporary Withdrawal / Leave of Absence (LOA) from your School, your enrolment will be suspended on Qsis for duration of this absence and you will not be able to engage with your studies during this period.

Reasons for this type of absence may include: pregnancy, long-term illness, family problems at home, among other things.

The University will only continue sponsorship of your visa if you are on a Leave of Absence for a short time, usually 60 days or less, as per UKVI policy in an academic year.

You will need to be able to complete your course of study within the validity of your current visa.

This is where a student takes a short period of absence from the University.

Reasons for this type of absence may include: a brief illness, a family visit, to attend a wedding or a funeral, among other things.

Any period of Authorised Absence should be requested using the below form:

• Authorised Absence Form 

Once completed, please submit this through to your School for consideration. After an Authorised Absence form has been approved by your School, they will in turn upload this to the online Engagement Monitoring system.

The University will only continue sponsorship of your visa if you are on an Authorised Absence for a short time, usually 60 days or less, as per UKVI policy in an academic year.

You will need to be able to complete your course of study within the validity of your current visa.

Please Note:  Students will continue to be registered during a period of Authorised Absence and can still make submissions, if required by their School.